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Technical Administrator

Name: Lisa Smith

Phone: [authorphone]

Email: recruitment@brisbanepowerhouse.org

Location: Brisbane

TECHNICAL ADMINISTRATOR POSITION DESCRIPTION

OCTOBER 2017

POSITION CONTEXT
Purpose
The Technical Administrator plays a vital role within the Technical Services department. As the key administrator, they provided support for the successful operation of the department.
The Technical Administrator liaises with Production Managers, and Heads of Departments to appropriately crew events at the Brisbane Powerhouse. This includes developing and maintaining an understanding of crew skills and availabilities. Furthermore, it includes the timely and accurate preparation and distribution of the department’s production rosters and staffing charges using Time Target.

The Technical Administrator will act as assistant to the Technical Director in the overall administration of the department and will contribute to the continued development and implementation of all systems, procedures and services.

Reporting Relationships
The Technical Administrator reports to the Technical Director and works closely with the Senior Production Manager and Senior Technician.

Financial Delegation
The Technical Administrator does not have a financial delegation.

Award
Live Performance Award 2010.

KEY ACCOUNTABILITIES
 Coordinate, prepare and distribute the weekly rosters for Technical Services staff and monitor and update as required; in consultation with the Technical Director, the Production Managers, the Head of Lighting, the Head of Staging and the Head of Sound and AV.
 Manage, collate and process weekly timesheets and other employee information to be distributed to the Finance department for successful completion of the payroll, then prepare reports for department using this information.
 Administer the human resources recruitment and training process for the Technical Services department in consultation with the Technical Director including all new staff inductions and record keeping.
 Fulfill all general assistant duties for the Technical Director as required.
 Liaise with and provide information relevant to other Brisbane Powerhouse departments including Programming, Finance and Box Office.
 Coordinate and distribute Artifax event sheets as required for technical staff.
 Create and maintain notice board or newsletter for casual staff where department information can be communicated that also provides feedback from casual staff.
 Assist the Technical Director with the daily coordination of the Technical Services department. This includes coordinating and attending weekly Technical Services department meetings, then recording and distributing meeting minutes.
 Coordinate and assist in the development of all Technical Services department processes, procedures and resources whether physical or online to ensure the successful operation of the department.
 Be responsible for the data entry of electronic systems relevant to the department, including equipment and supplier management in Artifax and technical specifications on the Brisbane Powerhouse website.

KEY SELECTION CRITERIA
 A working knowledge of the entertainment, arts, functions and convention industry, from a production coordination and technical perspective.
 Operational understanding of rostering, payroll processes and industry relevant awards.
 Possess tact, discretion, and diplomacy to ensure sensitivity when coordinating rosters, administering payroll and human resources issues.
 Sound analytical and problem solving skills and the ability to effectively manage competing priorities and commitments and an ability to work under pressure dependent upon operational requirements.
 Excellent time management skills.
 Ability to complete projects from inception to completion with minimal guidance.
 Possess an ability to work effectively as part of a small team, providing direction and coordination when required.
 Well developed written and oral communications skills with the capacity to liaise successfully with diverse clients both internal and external providing a level of customer service.
 Well developed computer literacy with the ability to use word processing packages, spreadsheets, databases, event and facilities management software.
 Enthusiasm for working within the Performing Arts.
 Outcome focused and possessing a high level of commitment with the ability to identify and contribute to value added services.
 Knowledge of Work Health and Safety and Equal Employment Opportunity issues, duties and responsibilities as applicable to this position.

DESIRABLE SELECTION CRITERIA
 First Aid Certificate
 Flexibility to work after hours and on weekends if required
 Open C class Driver’s License

TO APPLY
To apply for this role, please forward a cover letter addressing the Key Selection Criteria and your curriculum vitae to recruitment@brisbanepowerhouse.org. Applications close at 5pm on Monday 16 October 2017.

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